The Challenge
Veterinary practices record patient history in a practice management portal, then write SOAP notes from it by hand after each appointment. The history is already in the system, but nothing turns it into a structured note, and any tool that tried would need to work inside whichever portal the practice already runs.
Notes composed from history already recorded.
Documentation pushed to the end of day.
Each practice running a different management system.
Veterinary context missing from general models.
Approach & Solution
smartData built the product as a browser extension with a Python backend, deliberately avoiding a separate application. The extension parses patient history directly from the practice management portal the clinic already uses and sends it to a backend API rather than asking anyone to re-enter anything at all.
Generation runs through a large language model with retrieval-augmented generation over a private veterinary knowledge base, so notes reflect domain context rather than general medical language. The structured result returns to the extension and populates the corresponding fields in the portal automatically.
Key Features
No separate application for staff to learn.
Patient record read without manual input.
Generation grounded in veterinary domain content.
Structured notes populated into existing fields.
Product Showcase
Final Outcome
Notes are generated from history the practice has already recorded and land back in the portal staff work in, so nothing is re-keyed and no one has to adopt a second system to get structured records.
